A billing serves as an official invoice issued to clients, detailing charges for legal services rendered. Also known as an Account Receivable, this document is integral to managing the firm’s financial operations. Billing can be crafted either from the ‘Billings’ tab or directly within the ‘Accounts’ section, ensuring precise and transparent communication of financial obligations to clients. This method underscores the firm’s commitment to maintaining clear, accurate, and professional financial interactions with its clientele.

Creating Receipts:

• Navigate: Access the Revenue Management App.
• Click “Receipts” Tab: This opens the list view of all recorded receipts.
• Create New Receipt: Click the “New” button to initiate a new receipt entry.

Receipt Fields:

• Customer: Use the lookup icon to search for and select the client associated with the payment.
• Receipt Date: The system automatically defaults to the current date. You can modify this by clicking the calendar icon and choosing a different date.
• Bank Account: Utilize the lookup icon to identify the specific bank account where the payment was deposited.
• Credit GL Account: Select the appropriate general ledger account for crediting the received funds.
• Amount: Enter the currency amount received in the payment
• Method of Payment: Choose the payment method used by the client (e.g., EFT, Wire Transfer).

Receipt List View:
This view displays a record of all entered receipts within the system.

Receipt Functionality Buttons:

•  Apply/Unapply: This button allows you to manage the allocation of the received payment towards outstanding invoices.

Applying Receipts:
Clicking “Apply/Unapply” opens a dedicated screen for applying the receipt amount:

•  Top Block: Displays details about the customer and the receipt itself.
•  Filter Invoices (Second Block):
  •  By default, invoices for the same customer as the receipt are displayed.
  • You can refine the displayed invoices using additional filters:
    •  Customer (optional; allows searching for invoices from different clients)
    •  Billing Number
    •  Date Range
  • The third section presents three sub-tabs for applying the receipt:
    •  Apply to Invoices: Lists all invoices matching the filter criteria. Enter the applied amount for each invoice to allocate the receipt funds.
    •  Apply to Billing Lines: Provides a more granular view, allowing you to apply the receipt amount to specific line items within chosen invoices.
    •  Unapply Receipt: This sub-tab serves for unapplying previously allocated receipt amounts.

Important Note:

A single receipt can be applied to multiple invoices.

•  LAPay (LawAccounting Payment Processor):
  • Seamless integration with LAPay, our in-house payment processor, offers competitive rates (average credit card processing fee of 2.6%).
  • For detailed fee information, please refer to our support resources.
• Flexible Integrations:
  • LawAccounting Payment Gateway also integrates with popular third-party processors like LawPay, Authorize.net, and PayPal, providing you with additional options.

Payment Processing and Security :

•  Accept client payments securely for various legal services, including the Trust Requests
•  Pay Now link gets generated automatically on Invoice or Trust Requests, also sending the emails to the     client with the invoice PDfs, you can put the payment Link
• Our platform adheres to strict legal financial regulations, ensuring compliance and peace of mind.